BYLAWS of Alliance Academy for Innovation PTSO
ARTICLE I - NAME DESCRIPTION & PURPOSE
Section 1: NAME
The name of the organization shall be Alliance Academy for Innovation PTSO (AAI-PTSO). The PTSO is located at 1100 Lanier 400 Pkwy, Cumming, GA 30040
Section 2: DESCRIPTION
The AAI-PTSO is a non-profit organization which exists for charitable, and educational purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code
Section 3: PURPOSE
The purpose of the AAI-PTSO is to enhance and support the experiential learning environment for all students at Alliance Academy for Innovation.
ARTICLE II - MEMBERSHIP
Section 1: Membership fee is $50/year per family. All members have voting privileges (one vote per family).
Section 2: Any person who is a legal/custodial guardian of an incoming 9th grader shall be considered a member of AAI-PTSO and have full voting privileges as of the June 1st, just prior to their student’s 9th-grade year.
Section 3: All members are governed by the Standing Rules of AAI-PTSO.
ARTICLE III - OFFICERS
Section 1: EXECUTIVE BOARD - The Executive Board shall consist of the following officers. 1 President, 2 Vice Presidents, 2 Treasurers, 2 Secretaries (Recording & Communications). The School Principal will have final approval of all activities approved by the Executive Board.
Section 2: TERM OF OFFICE - The term of office for officers are as follows:
President - 2 years
Vice President II - 2 years (1 year as VPI + 1 year as VPII)
Vice President I - 1 year
Treasurer II - 2 years (1 year as Treasurer I + 1 year as Treasurer II)
Treasurer I - 1 year
Secretary II - Communications - 2 years (1 year as Secretary I + 1 year as Secretary II)
Secretary I- Recording - 1 year
Each officer can serve a maximum of 2 years in any one category. (President, Vice President, Treasurer, and Secretary are each a category)
Note: theoretically speaking Treasurer I would move up to Treasurer II in the 2nd year of service and they would have to move out of the category or out of the Executive Board. The goal is to have one experienced officer and one new officer serving in each category, in each year, in order to provide continuity and sustainable growth of the organization.
Section 3: QUALIFICATIONS
Any PTSO member in good standing may become an officer of the PTSO.
Section 4: DUTIES -
Executive Board - Develops the PTSO’s annual budget, will establish and oversee committees to conduct the work of the PTSO, establish fundraising programs, approved by a majority vote of the Board unbudgeted expenditures of no more than $200,000
The president shall preside over meetings of the organization and executive board, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the organization is served.
Vice Presidents - Oversee the committee system of the PTSO, assist the President and chair meetings in the absence of the President.
Treasurers - Serve as custodian of the PTSO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare a year-end financial report, facilitate an annual audit and hold all financial records.
Recording Secretary - Record and distribute minutes of all Executive Board meetings and all General PTSO meetings, hold historical records for the PTSO.
Communications Secretary - Manage communications and marketing for the PTSO including, but not limited to PTSO newsletters, email broadcasts, website, bulletin boards, social media etc.
Section 5: BOARD MEETINGS
The Executive Board shall meet monthly during the school year, or at the discretion of the President.
Section 6: REMOVAL
An officer can be removed from office for failure to fulfill his/her duties after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY
If a vacancy occurs on the Executive Board the Executive Board shall vote in by a majority a PTSO member to fill the vacancy for the remainder of the officer’s term.
ARTICLE IV- MEETINGS
Section 1: GENERAL PTSO MEETINGS
General PTSO meetings shall be held to conduct the business of the PTSO. Meetings shall be held at the discretion of the Executive Board, with no less than two meetings per school year.
Section 2: VOTING
Each member in attendance at a PTSO meeting is eligible to vote (one vote per household).
Section 3: QUORUM
Five (5) members of the PTSO present to vote shall constitute a quorum for the purpose of voting.
ARTICLE V - FINANCIAL POLICIES
Section 1: FISCAL YEAR
The fiscal year of the PTSO begins July 1 and ends June 30 of the following year.
Section 2: BANKING
All funds shall be kept in a checking account in the name of Alliance Academy for Innovation PTSO, requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING
All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The PTSO shall arrange an independent review of its financial records each year.
Section 4: ENDING BALANCE
The organization shall maintain a balance in the treasury at the end of each fiscal year.
Section 5: CONTRACTS
Contract signing authority is limited to the President or the President’s designee.
Section 6: CONFLICT OF INTEREST:
See Standing Rules of AAI-PTSO
Section 7: FORSYTH COUNTY SCHOOL RULES
Whenever the PTSO Board meets, a written Treasurer’s Report detailing the financial activity and current balance, since the previous meeting, must be presented and approved. Once approved the report must be sent to the Forsyth County Schools (FCS) Finance Department to the attention of the PTSO Financial Reports. All PTSO’s financials are subject to periodic audits by the FCS Finance Department.
ARTICLE VI: BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTSO member. Amendments presented at a PTSO meeting shall be considered for voting at a subsequent meeting. Two-thirds majority approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII: DISSOLUTION
Upon dissolution of AAI-PTSO any funds remaining shall be donated to Alliance Academy for Innovation. The funds shall be exclusively used for charitable, educational, or scientific purposes which qualify for exemption under section 501©(3) of the Internal Revenue Code
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The authority for this organization shall be ‘Robert’s Rules of Order Newly Revised’
ARTICLE IX: STANDING AND SPECIAL COMMITTEES
Section 1: Committees will be created and dissolved at the discretion of the Executive Board. Committee chairpersons will be selected by the Executive Board.
Section 2: Promote the objectives of the organization. The term of each chairperson/s shall be one (l) year or until the selection of a successor.
Section 3: The chairperson/s of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board.
Section 4: The power to form special committees and appoint their members rests with the Executive Board.
Section 5: The president shall be a member ex-officio of all committees. The president or designee will attend all committee meetings.
These bylaws were adopted on May 18, 2018